Finance & Accounts Department

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Structure: The Finance and Accounts Department is divided into the following two Divisions:

  1. Accounts Division; and
  2. Budget Division.

Functions:

  1. Ensuring compliance with Financial Regulations and the Accounting Code by all staff;
  2. Ensuring adequate supervision of the disbursement of funds and proper monitoring and accounting for revenue;
  3. Husbanding the financial resources of the Office;
  4. Ensuring that all internal controls are in place in the Management of the finances of the Office;
  5. Advising the Accounting Officer on all financial matters, the Financial Regulations and other Treasury and Finance Circulars;
  6. Maintaining proper accounting records such as books of accounts, Main and Subsidiary Ledgers;
  7. Ensuring prompt rendition of all statutory returns e.g. consolidated Accounts (Monthly Transcript), Bank Reconciliation Statements, Revenue and Expenditure Returns as prescribed in the Financial Regulations;
  8. Liaising with the Accountant-General from time to time when in doubt in the interpretation of the provisions of the Financial Regulations and the other Treasury Circulars;
  9. Compiling and defending the budget proposals of the Office; and 
  10. Ensuring the existence of an effective Audit Query unit/section to promptly deal with all queries from internal audit Unit, Inspectorate Department, and Office of the Accountant-General.